Every task done by hand is a system waiting to be built. Most businesses can’t see the cost because they’re too busy paying it.
Your sales team manually enters every lead into the CRM — while new inquiries pile up, unanswered, in a shared inbox nobody owns.
Operations runs on spreadsheets that three people maintain. One person out sick, the entire workflow stops.
Client onboarding takes five emails and three days when it could take one automated form and twenty minutes.
Your monthly revenue report is ready a week after the month ends. The decisions that needed to be made needed it on day one.
“The best automation is invisible —
your team just notices they have
more time.”
Two of these — AI Voice Receptionist and AI Lead Growth System — are ready to deploy today, with fixed pricing below. The other four ship as part of a custom build: same discovery process, same 30-day defect warranty, same founder-led execution. See pricing →
Systems operational
Answers, qualifies, and books every inbound call — 24/7, without adding headcount. A missed call is missed revenue; this system makes sure that never happens.
Personalized outbound campaigns that turn prospects into booked meetings — bring your own lead list, or let the system source one from scratch.
Auto-update deal stages, assign tasks, and send reminders — your CRM runs itself. No deal goes cold unnoticed.
Extract, classify, and route data from PDFs, forms, and contracts — instantly. What used to take an hour now takes four seconds.
Automated welcome sequences, document collection, and milestone tracking. The same rigorous experience regardless of who’s in the office.
Custom dashboards that pull from every tool in your stack and update in real-time. The numbers you need, formatted the way you think.
Don’t see what you need? We scope and build fully custom systems outside this list — same process, same 30-day defect warranty, same founder-led execution.
One production-grade architecture, adapted per industry. Twenty-seven nodes, real branching, human approval gates, and the monitoring layer running underneath. Hover any node to trace its path, or drag it — this is a live diagram, not a picture of one.
Illustrative architecture representing how we design these systems — not a screenshot of a live client account.
No rip-and-replace. We connect, extend, and automate what you already have — then hand you a system that runs without you touching it.
IF YOUR TOOL HAS AN API OR WEBHOOK — WE CAN AUTOMATE IT
We audit your current workflows, identify the highest-impact automation opportunities, and map your existing tools. Nothing is assumed.
We design the full automation blueprint — every trigger, action, and edge case — before writing a single line or configuring a single node.
We engineer the system in your stack, test against real data scenarios, and iterate until performance meets our standard — not just yours.
We go live, monitor performance, and handle ongoing maintenance. You get a system that runs — not a handoff document and a goodbye.
* Modeled targets, not yet verified client engagements. † Single-workflow automations; full multi-system builds take 10–21 business days.
“We don’t measure success in automations delivered. We measure it in hours returned to your team — every single week, indefinitely.”
— DialCraft operating principle
Job scheduling · Quote follow-ups · Customer recall · Seasonal campaign automation
New-client outbound · ICP-targeted list building · Reply handling · Pipeline tracking
Agent-to-agent outreach · Relationship nurture · Referral tracking
LEARN MORE → 04Client intake · Policy renewal reminders · Compliance reporting · Pipeline dashboards
EXPANSION TIERCustom workflow discovery · Stack-agnostic build · Any integration, any scale
Illustrative builds that show our process and approach on real problem types — not verified client case studies. Our first live case studies will replace these as engagements complete.
Book a 15-minute slot and we’ll put you on a live call with the exact AI Voice Receptionist system we deploy for clients — same voice, same call-handling logic.
15 minutes · No pitch, just the system
Agencies routinely under-invest in client acquisition because candidate work is always more urgent — so the pipeline runs only when someone finds a spare afternoon. Here’s what we’d build: an ICP-targeted list of hiring managers, a personalized outbound sequence, and reply routing straight into the ATS. The goal — a client pipeline that keeps moving whether or not anyone remembers to work it.
Front desks routinely lose hours every morning manually calling patients to confirm appointments. Our approach: replace the entire reminder workflow with an automated SMS and email system — with reschedule detection, slot-fill logic, and zero manual intervention.
Client onboarding tracked across multiple people and spreadsheets breaks the moment someone’s on leave. Our approach: unify the pipeline, automate payment confirmations and policy dispatch, and replace the spreadsheets with a real-time revenue dashboard.
Illustrative scenarios based on common outcomes in each vertical — not verified client testimonials. Our first live case studies are in progress.
“A client pipeline that runs itself. Stop losing new business to a busy placement season — start prospecting on autopilot instead.”
— Illustrative scenario · Recruiting & staffing client acquisition
“A front desk that spends its time on patient care, not the phone. The system handles reminders, reschedules, even the no-show follow-ups.”
— Illustrative scenario · Dental & aesthetics clinic“No more dreaded Monday mornings. Reports are just there — formatted exactly how you think, pulled from every tool you use. The spreadsheet is finally dead.”
— Illustrative scenario · Insurance brokerage“From four people manually tracking client intake to one system doing it in real-time. Handoffs that used to take days now happen in seconds.”
— Illustrative scenario · MedSpa & aesthetics clinicIf your question isn’t here, book a call. We answer everything in the first 30 minutes.
Most systems are built and deployed within 10–21 business days. Simple automations can go live in 48 hours. Complex multi-stack systems take 3–4 weeks. You get a precise timeline after the architecture phase — before we write a single line.
No. We build on top of your existing stack. If you’re on HubSpot, we connect to HubSpot. If your team communicates in Slack, we pipe alerts and updates directly there. The goal is zero disruption — just less of the manual parts.
Every deployment includes 30 days of post-launch monitoring at no extra cost. If something breaks — platform update, edge case, data anomaly — we fix it directly. No queue, no waiting. After 30 days, maintenance is covered under your monthly plan.
Zapier is a tool. We’re a system design firm. We use Zapier, Make, N8N depending on what the system needs. The difference: we design the logic, handle edge cases, test against real data, and maintain the system. A tool doesn’t do that.
All engagements are fully remote, and the team works async by design — not just to cover time zones. The AI Voice Receptionist is currently a US-only product. The AI Lead Growth System is also opening up to UK and Australian clients as we expand — mention your location on the call and we’ll confirm fit. Day-to-day communication runs async via email — most clients never feel the gap. Response time is within one business day.
Month-to-month. There’s no lock-in contract — cancel anytime with 30 days’ written notice. Most clients stay well past that because build-and-deploy is only the start; ongoing monitoring and iteration is where the system actually pays for itself. A system without that isn’t a system — it’s a liability.
Yes, by default. Every Voice Receptionist and chat interaction opens with a clear, spoken disclosure that the caller is talking to an AI system — not a human — built into the standard script from day one. This isn’t just good practice: it’s required under California’s B.O.T. Act and similar state-level disclosure laws for automated communications. You can request custom wording, but the disclosure itself doesn’t come off the table.
| Criteria | DIY (Zapier / Make / n8n) | Hire in-house or a VA | DialCraft |
|---|---|---|---|
| Who designs the logic | You, by trial and error | Depends on the hire’s experience | Founder-led system design |
| Edge cases & failures | Caught after they happen | Varies by hire | Tested against real data before launch |
| Time to a running system | Days to weeks of your own trial-and-error | Weeks to hire, then ramp-up time | 10–21 business days, architecture-first |
| Ongoing maintenance | On you, whenever a platform changes | Fixed salary, regardless of workload | 30 days included, then covered under your plan |
| Cost structure | Tool subscriptions + your own time | Fixed salary whether busy or not | Fixed monthly fee, cancel anytime |
Move the sliders to estimate the monthly cost of hours spent on repetitive manual work — and see it next to a plan’s price.
Based on 10 hrs/week at $40/hr, this scale typically fits our Professional tier — the Professional tier of AI Voice Receptionist or AI Lead Growth — a single engineered system, proven before you scale. Exact price depends on which system fits — Voice Receptionist or Lead Growth.
Illustrative estimate based on the numbers you enter — not a quote or a guaranteed outcome. Actual results depend on your workflows.
Two enterprise-grade AI systems, each available across three tiers — from single-location deployment to full-scale rollout. Every engagement is designed, built, deployed, and maintained by the same team. No hidden fees. No surprise invoices.
Every unanswered call is revenue handed to a competitor. This system answers, qualifies, and books every caller in seconds — recovering business that would otherwise go to voicemail.
1,000 call minutes included
+ $497 one-time setup
Designed for: Single-location operations with consistent inbound call volume
Book a Strategy Call3,000 call minutes included
+ $997 one-time setup
Designed for: Multi-location operations where inbound call volume is already scaling past a single team’s capacity
Book a Strategy CallUnlimited call-minute volume
Setup scoped per engagement
Designed for: Franchises, multi-brand operators, and organizations running call volume beyond fixed-tier limits
Book a Strategy CallOverage rates on Professional and Growth are default rates, confirmed with you before any engagement begins. Enterprise includes unlimited call-minute volume with no overage pricing. Adding a second phone number or location on Professional or Growth is a $97/month add-on — not a forced tier upgrade.
A revenue engine, not a mail-merge tool. Every tier turns prospects into booked meetings through personalized outbound campaigns — bring your own list, or let the system build one from scratch, with zero manual prospecting either way.
High-volume personalized sending
+ $997 one-time setup
Designed for: Businesses with an existing lead list ready to convert into pipeline
Book a Strategy CallElevated sending volume, fully autonomous
+ $1,997 one-time setup
Designed for: Sales teams that want prospecting fully offloaded, without losing visibility or control
Book a Strategy CallUnlimited sending volume
Setup scoped per engagement
Designed for: Sales organizations running outbound across multiple markets, brands, or campaigns simultaneously
Book a Strategy CallSending is engineered for deliverability — we monitor domain health and inbox reputation on every tier, so your outreach lands in inboxes, not spam folders.
This isn’t about scaling Voice Receptionist or Lead Growth — that’s what Enterprise handles within each system. This is for organizations that need a fully custom AI system engineered around a workflow neither product covers: CRM automation, document processing, client onboarding, internal reporting, or a unified system spanning both products. We architect, scope, and build it from the ground up — same discovery process, same production-grade engineering, same founder-led delivery.
USD PRICING · GBP & AUD SHOWN ABOVE · EUR BY AGREEMENT · MONTH-TO-MONTH, NO LOCK-IN · SWITCH TIERS ANYTIME · ALL TAXES EXCLUDED
An executive AI systems assessment — $197, one-time.
A 45-minute working session with an AI systems engineer, ending in a written roadmap identifying the three highest-ROI opportunities in your business — reusable with any team, ours or otherwise. Move forward with DialCraft within 30 days and the full fee is credited toward your first engagement.
Schedule Your Assessment →Limited to three companies.
Direct founder access for the life of the engagement, priority implementation ahead of the standard queue, and first collaboration rights on our case studies as results come in — your name and numbers, not a placeholder. Not a discount. A different level of partnership, reserved for the businesses that help define how DialCraft’s systems are built.
Request Founding Access →Most small and mid-sized businesses run on email threads, spreadsheets, and phone calls. That’s not a workflow — it’s a ceiling. When a recruiter has to manually prospect new client companies between placement calls, or a clinic manager spends their morning calling patients, the business stops growing the moment the founder stops pushing.
We build the operating system underneath those businesses — not generic SaaS tools that require a six-month learning curve, but bespoke, integrated automation that fits exactly how your business works today, not how a software company thinks you should work.
DialCraft is founder-led. Every engagement is handled personally, not passed to a junior team. If we take on your project, we build it ourselves.
Every system we deploy is monitored by us for 30 days post-launch. If something breaks, we fix it directly — no queue, no extra cost, no waiting.
AFTER 30 DAYS, MAINTENANCE IS COVERED UNDER YOUR MONTHLY PLAN
Book a 30-minute call. We’ll audit your current operations and identify the highest-impact automations for your business — structured, specific, no obligation.
Typically responds within 24 hours · No commitment required
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